How to Insert Hyperlinks in a Word Document

The fastest way to create a basic hyperlink in an Office document is to press ENTER or the SPACEBAR after you type the address of an existing webpage, such as Office automatically converts the address into a link.In addition to webpages, you can create links to existing or new files on your computer, to email addresses, and to specific locations in a document. And this is basically by selecting part of the text or an image and hyperlinking it. You can also edit the address, display text, and font style or color of a hyperlink.

To hyperlink text or an image from your document, do the following:

  1. Select the text or the image.
  2. Click on Insert tab and then select Hyperlink. Tip: You can also use CTRL+K to get to the hyperlink window.
  3. Next in the address field enter the URL or select one of the files in your computer and click OK.

Here is also the step-by-step video on how to insert hyperlinks in a document in Word 2019. The same process works for other versions of Word.


Here is also the complete Word 2019 Tutorial along with the Word 2019 Quick Guide.


Here is also the 30 minute tutorial on Word.


Did you know that the Word tutorial above was rated #2 best course for 2021 by TechRadar.

If you want to take a self-paced course, please visit



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How to Use Flipgrid?

Flipgrid is a popular web tool to record videos, create interactive class discussions, lessons and lists. Flipgrid is a simple, free, and accessible video discussion tool for learners and teachers.

Here is a comprehensive tutorial on how to use Flipgrid.

Topics covered in the video:

  • Activating your Flipgrid account
  • Creating groups or classes and specifying permissions
  • Adding CoPilots to your class in Flipgrid
  • Using Lesson Templates or the Discovery function in Flipgrid
  • Adding a Discussion Topic in Flipgrid
  • Managing discussions and commenting and providing feedback in Flipgrid.
  • Creating and sharing short videos. Due to the recording software I was using, I could not demonstrate much of the camera capture functionality. Will try to update it in the future.

Here is also a Quick Guide on How to Use Flipgrid.

Quick Guide – Step-by-Step Directions

Using Flipgrid

A Quick Guide for the Faculty



Flipgrid is a free video discussion platform from Microsoft. In Flipgrid, educators post discussion prompts and students respond with short videos, whether they are learning in class or at home. Key steps include:

  1. Activating the free account
  2. Creating a group/class and then topic
  3. Settting access and sharing your content
  4. Learners responding and interacting

Students join the discussion via a topic code that you send out when configuring the topic.


  1. Go to com and click on Educator Sign up (top right button)
  2. Select Google or Microsoft Account and follow the prompts.


Groups are like creating separate classes and allow you to organize and share multiple topics with your learning community. Once they have permission, they will be able to view all discussion topics in the group.

  1. Click on Create new group.
  2. Enter a group name and specify the group join code.
  3. Specify permissions: add your students via email. Note that if you do not add the student’s email, they will not be able to join.
  4. Specify additional features such as notifications for the group followers by toggling the “group followers” button to on.
  5. Personalize the group cover by selecting from one of the images.
  6. Press create group.
  7. Copy the group URL and post or share it as needed.


This option allows you to grant someone else full permissions to a group/class.

  1. Navigate to the list of groups and click on Actions.
  2. Click Add CoPilots and invite your educator’s email. Note: they must have already activated Flipgrid on their end.


Using lesson templates/discovery

Instead of creating a lesson or discussion from scratch, you can reuse one already shared by other Flipgrid users.

  1. Click on Discovery and scroll down and search for a keyword or subject.
  2. Select the topic that has been used the most along with the proper community.
  3. Select on the Flipgrid item and click Add Topic.
  4. Click on Add to a Group (to share/use it with a particular class).
  5. Select your group/class and press to go my Topics.
  6. While at the list of topics, click the pencil icon to edit the current topic
  7. Modify the title, prompt, consider adding your own intro. video, select whether you want to allow guest access, moderation etc.
  8. Specify the Feedback type. This is where you can apply a rubric. Click Custom Feedback to add criteria.
  9. Click Update topic when done.


Topics are basically your discussion threads where your students record their videos.

  1. Click Create a new topic.
  2. Enter the topic title.
  3. Enter a prompt for the topic discussion.
  4. Add your media. Most common is recording a short video or adding a YouTube or other media. Note you can also do screen capture. Note all the various options.
  5. Specify permissions by entering the student emails.
  6. Specify a guest password.
  7. Specify the Feedback type. This is where you can apply a rubric. Click Custom Feedback to add criteria.
  8. Click Update topic when done.

MANAGING A DISCUSSION: Commenting and Feedback

This is where you view the responses commenting and providing feedback.

  1. Click on the topic and navigate to one of the comments.
  2. Note you can post a public comment in the Add a comment area.
  3. Click the Feeback Tab and press Record Feedback.
  4. Adjust the grading rubric by clicking on Edit.


Shorts allows you to record short videos or screen captures up to 10 minutes long and share it anywhere with a link.

  1. Click on Shorts (top right).
  2. Click Record a Short.
  3. Name the video and then share it by clicking on the Link option (bottom right of the video).


Filename: Using Flipgrid | Last updated: April 2021



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How to Insert Text Boxes in a Document in Word 2019

Got to have must-see content in a document? Put it in a text box. You can use the text box feature to grab your reader’s attention with a great quote from the document or use this space to emphasize a key point.

The steps are very simple:

  1. Open Word
  2. Click on the Insert tab
  3. Select Text Box and select one of the templates
  4. Type the text in the template.

Then you can move the textbox where needed in the document.

To see the step-by-step directions, refer to the video below.


Here is also the complete Word 2019 Tutorial along with the Word 2019 Quick Guide.


Here is also the 30 minute tutorial on Word.


Did you know that the Word tutorial above was rated #2 best course for 2021 by TechRadar.

If you want to take a self-paced course, please visit

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Excel Training – Tutorial and Course to Learn and Master Excel 2019

Excel 2019 is part of Office 365 and is crucial in any business environment. Therefore, whether one is a student or a seasoned employee, the spreadsheet skills on how to use formulas, spreadsheets and do analytics is crucial.  Below are two Excel training options: free complete tutorial and a self-paced course. This training is designed for the absolute beginner, concepts-based and easy to understand with with the goal of mastering it upon completion.

Excel Training: Learn and Master Excel 2019 Using the Free Tutorial

The first training option is the free complete tutorial on using Excel 2019. The concepts are the same as other versions such as Excel 2016 or Excel 2013.

The tutorial starts with the very basics for the absolute beginner and it later progresses with the more advanced features used in most business contexts and it is all for free. Individuals preparing for a job interview typically find it helpful along with those who want to advance in their career by advancing their technology skills. It is also a great resource for teachers to use in their courses and for students to prepare for the job marketplace.

It is best if you follow along in the tutorial using a dual-screen computer setup. The working file for Excel 2019 is available from here.


Excel Training: Sign up for the Self-Paced Course on Using Excel

Excel training

For those who want to make the most of Excel and for a better experience, consider taking the Excel Course. Upon completion, students can receive a Certificate of Completion.

This course serves as an excellent option for Excel training and is suitable for individuals without much experience in Excel. It starts with the very basics and gradually moves on to some of the more advanced features, such as lookup functions, functions with conditions, pivot tables, custom formatting, Excel 2016 charts, and other tools that are often used the business environment.

  • Master Microsoft Excel from Beginner level to Intermediate level.
  • Learn the most commonly used Excel functions in today’s business environment.
  • Master unique tips and concepts that you won’t find in other courses.
  • Build a solid understanding of the basics of Microsoft Excel to increase your proficiency at work.
  • Create dynamic charts and data analysis using IF, VLOOKUP, and PivotTables.
  • Access  to a Professional Trainer with 20+ years of Excel and IT experience.
  • Get lifetime access to the quizzes, exercises and new updates.

This course is perfect employee training for small and midsize businesses and for individuals such as students, entry-level finance, Business and Marketing professionals who would like to grow faster than their peers. Therefore, as mentioned earlier, it is key to learn and master Excel in the workplace.

Positions include:

  • Executive Assistant
  • Office Clerk
  • Auditor
  • Accountant
  • Business Analyst
  • Financial Analyst
  • Credit Counselor
  • Sales Representative
  • Sales Manager
  • Financial Manager
  • Investment Banker
  • Real Estate Agent
  • Market Research Analyst
  • Financial Advisor
  • Business Operations Manager
  • Entrepreneur
  • Someone who is involved with a business and would like to be successful
  • Students

The detailed curriculum is available from here.


User Comments:

This is the best tutorial that I ever encountered on web and thousand times better then any college or university instruction that I came across. The beauty of this tutorial is that you can really learn and master information on your own convenience and time and your own pace. I am so amazed at the wonderful job that the instructor performs making excel so easy to understand and have a very valuable learning experience for which it is an incredible gift from this great deal of information. Thank you much Sali Kaceli, you are the best instructor I ever come across. You are so awesome. Thank you so much!!!!” Anna CP


See also these FAQs.


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Word 2019 Tutorial – Complete Course for Free

Here is a complete tutorial on Microsoft Word 2019 that covers most features of the application all for free. It starts with the basics and it continues intermediate features. This is a a great course for teachers, students or those who want to advance in their career learning technology concepts. This is designed for the absolute beginner.

In case you are looking for a shorter version, I also have the Word 2019 in 30 minutes that is available from below:

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3D Models in Word for Professional Documents

Here is a tutorial on how to add and use 3D models in Word 2019. This is a new addition to Microsoft Word and allows you to rotate and post the 3D image from multiple angles.


Word 2019 tutorials:



Support the Work for Free Tutorials

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Steps to Master Microsoft Word – A Quick Guide for the Absolute Beginner

Knowing how to use Microsoft Word is a must in any business environment. Below is a comprehensive guide on how to use Word. The guide is based on Word 2016 and is applicable to most versions of Word including Office 2019 for Microsoft 365 Apps for Enterprise.


  1. Open Word from the start menu or from the search option in Windows.
  2. Click on Blank Document or click on the select a pre-designed template from the displayed gallery. Note the option to select from a category of templates above or even search for an existing template.


  • The Office Ribbon is organized in tabs grouped in a particular order.
  • New tabs (Contextual Tools) show up depending on the task.
  • Commands are organized in logical groups under each tab called groupings. Each grouping can be expanded by clicking on the
  • Some icons have drop down arrows next to them for more options.
  • Quick Access Toolbar (the top left) to add commonly used commands.
  • General Options for the application are located under File / Options
  • Using Smart Searching: Tell me what you want to do


  1. Open Microsoft Word and start a new document. After typing something, select the text. Note the Mini Toolbar that shows up for convenience and pick an option.
  2. Use the formatting options under the Font or Paragraph grouping. Tip. Hold the mouse on icons to learn more what each icon does.
  3. Apply text formatting styles and other styles as outlined below.


Tip: Styles are a powerful tool in Word. They are preformatted text or preformatted designs that can be applied to text, images or other components in a document to save time and provide consistency throughout the document.

  1. Select the text you want to apply the style / Click on one of the styles (e.g Heading 1) under the Styles Grouping in the Home tab. Note the drop down for more styles.
  2. Repeat the process for other areas or components in your document.


Tip: It is best to apply the existing styles such as Heading 1 etc. and apply them throughout the document. It helps later in creating a Table of Contents.

  1. Right click on Heading 1 (or other style) style under Styles Grouping and choose Modify.
  2. Under Formatting area, change the Font Type, size, color etc. to what you want.
  3. Click on the Format button and tweak other properties if desired.
  4. Put a checkmark for Automatically Update and check “New Documents based on this template option, to reuse it in the future documents.
  5. Click OK to finish modifying the style and then note it will update your document automatically if you had applied it earlier. Tip. Repeat the process to modify it again if needed. Tweak also other styles if needed.
  6. Select various headings in your document, then click on the modified style to apply the newly modified styles.


This can be used in the cases where you want to design a style of your own.

  1. Select a certain part of the text such as a header or subheader
  2. Apply different formatting properties such as bold etc. to selection
  3. Select the text, click on Styles icon on the Mini Toolbar and choose Create a New Style
  4. Give it a descriptive name. The style will be listed under Styles on the ribbon.
  5. To apply this new style again, select new text and choose this style from the styles list.


This can be used copy the formatting from one area of text to another area.

  1. Select a bunch of formatted text (e.g. with color and other properties applied).
  2. Click on the Format Painter icon (this will place the formatting in the computer memory)
  3. Now select the text where you want to apply the same formatting and let the mouse go. The magic then happens.


  1. To find certain text in a document, click on the Find icon (Home Tab top right) and simply search.
  2. To find and replace all instances of particular words in a document, click on Replace icon and then type what you want to find and replace with an equivalent. Click on the More button for more options including formatting.


The Insert Tab comes second as an option to enhance the document you are working on. Note depending on what you are doing, there is another tab that shows up referenced as Contextual Tools (tools that show up in the context of what you are doing). Take note of the Styles area for each scenario.

INSERTING PICTURES from your computer and Online

  1. Click on Insert > Pictures > Browse for the Picture > Modify the picture by using the Format Tab / Styles on the Ribbon
  2. Click Insert > Online Pictures > Search for the Picture > Select the Picture > Click on Insert > Modify it using the Format


  1. Click on Insert > Shapes > Select Shape
  2. Draw object on the screen by holding down the mouse > Modify object by using the Format Tab


  1. Click on Insert / SmartArt / Select a design / OK
  2. Type the items on the left as typing bullet points / Format it using the Format and Design Tabs on the Ribbon.


  1. Click on Insert / Table / Select the Number of Columns and Rows
  2. Note the Contextual Tools with 2 tabs on the Ribbon: Design and Layout


  1. Click on Insert / Chart / Pick a Desired chart design and click OK.
  2. Change the data in the spreadsheet like window. Readjust the selection in blue to customize the desired data area. Close the data area when done.
  3. Click on the chart and note the Design and Format Tabs on the Ribbon. Tweak it as necessary.


  1. Click on Insert / Screenshot / Pick an existing window or Screen Clipping.
  2. If you choose Screen Clipping, select the area of the screen that you want and let the mouse go.
  3. Note the screen clipping is added and now you can use the Format tab.


  1. Click on Insert / Online Video / Search for a video / Select it / Insert
  2. Note the Format Tab on the Ribbon.
  3. If you choose Screen Clipping, select the area of the screen that you want and let the mouse go. Note the screen clipping is added and now you can use the Format tab to tweak it.


  1. Select words or an object in your document / Insert / Hyperlink
  2. Enter the URL address for a web page in the address bar or link to a file etc. (option on the left) and then click OK.


Bookmarks can be used in conjunction with hyperlinks. First define the bookmarks and then you can hyperlink to them.

  1. Select words or an object in your document / Insert / Bookmark / Type a Name / Add
  2. So far this just serves as a place marker. Now you can link it using the Hyperlinks procedure above.


  1. Click or select a section in your document.
  2. Click on Insert and choose Comment / Type your comments on the right side of your document.
  3. To delete the Comment, right click on it and choose Delete Comment.


  1. Click on Insert / Header or Footer / Choose one of the designs
  2. Type the content of the header or footer / use Header & Footer tools on the Ribbon
  3. Doubleclick on the header or footer area to re-tweak it.


  1. Click on Insert / Page Number / Choose the location of the page number from one of the samples.
  2. Tweak the layout also using the Design tab on the Ribbon


  1. Click on Insert / Textbox / Select one of the layouts
  2. Type in the inserted Textbox


  1. Click on Insert / Object / Text from another file
  2. Locate the file


  1. Click on Insert / Equation / Select the Equation and tweak it.
  2. Click on Insert / Symbol / Select the Symbol


  1. Click on Insert / Cover Page / Choose Design
  2. Tweak it as you prefer. Note it is now as the first page of your document.


In a page break you are basically saying: I want to end this section here and start with a new page.

  1. Go to the location where you want a page break.
  2. Click on Insert / Page Break
  3. To remove an existing page break, you need to Show Document Codes by pressing the Show/Hide icon on the Home tab and then deleting the area ….page break….



The Design tab allows the user to apply a consistent theme across the various components in a document with one click for consistency. Think of it as style for the whole document.

  1. Open an existing document that has styles already applied to it.
  2. Click on Design and choose Themes. Select from one of the existing theme and note the changes across the document.
  3. Note you can also select from any of the Document Formatting styles by clicking on the icons next to themes.
  4. To the right you can modify the color scheme, fonts and other effects.
  5. Further on to the right, you can set a Watermark and change the Page Color by simply clicking on the function and then selecting the desired option.


The layout is basically tweaking the margins, orientation, size, columns, positioning and text wrapping.

  1. Open an existing document and Click on Layout Tab and choose Margins
  2. Select from one of the existing layouts e.g. Narrow or to further customize it, choose Custom Margins.
  3. Tweak the settings as desired. Note the additional options at the bottom of the window and the tabs. Note also the Set as Default which tells the computer that you want the default for any new documents to have that setting.


This option is also available from the Custom Margins setting too.

  1. Open an existing document and Click on Layout Tab and choose Orientation
  2. Choose Landscape. If you want only certain pages to be landscape, go to Custom Margins as outlined in the previous section and choose the option “From this point forward”.


  1. Open an existing document and Click on Layout Tab and choose Columns and Select from one of the options.
  2. Note that the whole document will be converted into two or more columns depending on what you selected. To apply columns to a particular area do the following:
  3. Select the text that you want in columns, click on Columns and select how many you want to apply. To further customize columns use the advanced settings by clicking on Columns and selecting More Columns. Note the Apply to


  1. Open an existing document and Click on Layout Tab and choose Hyphenation
  2. Select from one of the options e.g. automatic or manual.


This option applies to custom formatting of a particular area in a document.

  1. Open an existing document and Click on Layout Tab and select some text that you want to custom format.
  2. Change the value in inches on the left and the right under the Paragraph group. Change also the Before and After values for the paragraph.


  1. Click anywhere you want to start columns in the document
  2. Click on Page Layout / Columns / More Columns / Choose Number of Columns / Line in Between / Choose Apply to…: / OK.


  1. Select the paragraph that you want to indent
  2. Enter 1” or other number for the left, and enter 1” on the right



The References tab contains tools such as Table of Contents, Footnotes, Citations & Bibliography, Captions, Indexes and table of authorities.


The Table of Contents works in conjunction with the Header 1, 2, 3+ styles. One needs to apply the styles appropriately throughout the document first.

  1. Apply Header1, Header 2, Header 3 styles throughout the document
  2. Click on References / Table of Contents / Choose Design


  1. Click on References / Insert Footnote / Enter text of Footnote


  1. Click on References / Select your preferred style / Insert Citation / Add New Source / Choose the type of source / Fill in the requested fields / OK
  2. Repeat the previous step for other resources
  3. Go to the end of the document, click on Bibliography / Works Cited to insert the Bibliography or Works Cited




  1. Type the letter with the recipient’s address on the top
  2. Select the address section of the letter
  3. Click on Mailings and then choose Envelopes / Options and pick an Envelope / OK


  1. Click on Mailings / Type the address / Click Labels / Click on Options / Label Vendors: Avery US Letter / choose label def. (or whatever your label type is)
  2. Press Print once done filling out the needed fields.


Create one document and send it to multiple people in a personalized way including their name, address and other personalized information. The way it basically works is that you have e.g. a letter in Word, you then link it to the addresses in Excel and perform a mail merge i.e. one custom letter for each customer from your Excel list.

  1. Click on Mailings Tab and choose Step by Step Mail Merge Wizard and then follow the Mail Merge Wizard prompts on the right.
  2. Choose Letters and click Next: Starting document at the bottom
  3. Select Current document (unless you want to use an existing one) and click Next: Select Recipients.
  4. Select your recipients by clicking on Use and Existing List and locate your data file. If you do not have an existing list, it may be best to first create an Excel file first rather than using the new list within Word.



  1. Click on Review / Spelling and Grammar


  1. Click on Smart Lookup / Type the word you want to lookup / OK


  1. Click on Review / New Comment


  1. Click on Review / Track Changes / Enter or edit text
  2. The originator of the document can accept or deny changes by clicking on Accept or Deny icons on the Ribbon
  3. Make sure you apply the Inspect Document prior to sending it out if it is a business document. Click on File and click on Check for Issues (Inspect Document)


Before you share an important document with colleagues or clients, it is important that you check the document for any hidden data or personal information.

To inspect the document:

  1. Click on the File and choose Check for Issues
  2. Choose Inspect Document > OK > Inspect. Save the document if prompted
  3. Remove what you want to remove accept for headers and footers. If you are sharing a document outside your group or organization, you may want to remove comments, revisions and annotations.


  1. Click on the Office Button / Choose Save As and then select: Word 97-2003 Format. Please note that when you do this some of the Word 2007 features may not be available.


  1. Start Typing your question in the Tell me what you want to do area in the Ribbon.
  2. Choose from one of the options or choose “Get help on ….”


Additional Resources

Microsoft Word 2019 Tutorial for the Absolute Beginner

Quick Guide in PDF:

Self-Paced Courses:

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How to Create Professional Documents Using Images in Word 2019

Here is a tutorial I created on how to use and customize images in a Word document to create professional reports and publications. The process is pretty much the same in other versions of Word. Learning these skills will prepare you for advancement in your career or during job interviews. Feel free to check out other tutorials on the YouTube channel:


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Error: “Cannot print unless an item is selected. Select an item , and try to print again”

Outlook Office 365 Error and Solution: “Cannot print unless an item is selected. Select an item , and try to print again”

All of a sudden your Outlook 2019 or Outlook for Office 365, local install may give you the following error: “Cannot print unless an item is selected. Select an item , and try to print again“. Outlook stores the print settings in outlprnt file in your profile. To resolve the issue do the following:

  1. Quit Outlook.
  2. Navigate to C:\Users\<your user profile>\AppData\Roaming\Microsoft\Outlook\
  3. Locate the outlprnt file. Rename the file to outlprnt.old.
  4. Restart Outlook


Other Resources

If you are not experiencing this problem and simply want to learn how to use Outlook, see the tutorial below:

Outlook 2016 Tutorial, Part 1 of 2

Outlook 2016 Tutorial, Part 2 of 2

Outlook 2016 Complete Tutorial

This tutorial covers the following major areas:

00:00:01 Getting Started with the Outlook and activating personal Gmail account in Outlook 2016.

00:03:35 Setting up an Exchange business account in Outlook 2016.

00:07:08 Getting started with Outlook 2016: The basic concepts and user interface.

00:14:49 Composing and sending emails in Outlook 2016. It also includes best practices.

00:22:50 Replying and forwarding messages in Outlook 2016

00:27:54 Composing and sending multimedia emails.

00:38:00 Using the Outlook address book and message drafts.

00:41:47 Using signatures in Outlook

00:45:17 Searching for messages in folders and subfolders

00:48:17 Organizing messages in folders and subfolders

00:5136 Defining rules for messages

00:56:33 How to block spam messages in Outlook

00:58:31 Categorizing and creating tasks and reminders

01:01:59 Setting up automatic out of office replies.

01:01:59 Using the Calendar module in Outlook 2016

01:04:33 Sharing the Outlook calendar with someone else and managing permissions.

01:09:10 Granting delegate access to your calendar, email, contacts and tasks in Outlook 2016.

01:12:00 Scheduling meetings and tracking confirmations in Outlook 2016

21:00 Opening a shared calendar in Outlook 2016.

25:05 Navigating the People hub in Outlook 2016 and creating new contacts.

35:54 Creating distribution list and sending email to it.

37:26 Sharing contacts in Outlook.

40:23 Using business cards and VCards.

42:15 Using the People Pane to track messages and correspondence.

46:15 Using Quick Steps in Outlook to automate responses and interactions.

51:46 Using the Tasks module to create new tasks and send status updates.

54:32 Assigning tasks to someone else in Outlook 2016.

56:36 Using the Notes module in Outlook 2016.

59:36 Forwarding all email to another account.

59:35 Backing up and restoring your mailbox via .pst files (includes selective backup too).

59:35 Final thoughts If you like the video, please “Like,” “Favorite,” and “Share” it with our friends to show your support for this work. Subscribe to this channel so that you do not miss out on the new videos on this series.

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We're not around right now. But you can send us an email and we'll get back to you, asap. Thank you, Sali Kaceli

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